WEB-BASED ARCHIVES MANAGEMENT INFORMATION SYSTEM USING RAPID APLICATION DEVELOPMENT METHOD AT IMM FT UMJ
Abstract
The archive management implemented by Ikatan Mahasiswa Muhammadiyah Fakultas Teknik Universitas Muhammadiyah Jakarta (IMM FT UMJ) is still semi-computerized, where computers are only used for the administrative process of creating documents such as letters, proposals and preparing reports, while all these documents will become archives that will be needed for carrying out other activities. The existing archives contain all information regarding activities carried out by IMM FT UMJ, which functions as valid evidence of actions and decisions or as a basis for carrying out activities. Archives stored on computer storage media have weaknesses from an operational perspective when the archives are needed again by IMM FT UMJ members, because only the general secretary can access these archives and they can be accessed offline via general secretary computers.
The aim of this research is to produce alternative solutions by creating a web-based archive management information system that can be accessed by IMM FT UMJ members online and makes it easier to search for archives. Data collection methods in this research consist of literature study, observation, and interviews. Application development uses the Rapid Application Development (RAD) method which focuses on speed in system development to meet user needs without reducing system quality, where in making this application there is an iterative process that involves feedback from users. Based on the results of application testing carried out using the black box testing method, it can be concluded that this information system can make it easier to manage archives for the general secretary as well as for the need to access archives for members
Keywords: archives, documents, iterative process, information systems
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research, the following conclusions can be drawn:
Better archive management
through a computerized system, where every archive uploaded into the system will be stored neatly according to the reason or category and there is no longer a need to collect archive data manually using Microsoft Excel.
Accessing archives is now easier and can be done at any time, so there is no need to contact and confirm the general secretary first because you can directly access it through the system.
Archives become easier to find again by providing a search feature to search for archives by inputting text directly that matches the identity of the archive.
Acknowledgement
The author would like to thank the Dean of the Faculty of Engineering, Muhammadiyah University, Jakarta and the IMM FT UMJ organization for their kindness.
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